How To Change My Signature In Outlook

Outlook allows you to personalize your emails by creating a unique signature. This signature can include your name, job title, contact information, or any other relevant details that you want to share. In this article, we will guide you through the process of changing your signature in Outlook.

Step 1: Open Outlook

The first step to changing your signature in Outlook is to open the application. You can do this by clicking on the Outlook icon on your desktop or by searching for it in the Start menu.

Step 2: Click on File

Once you have opened Outlook, click on the File tab located on the top left corner of the screen. This will open a dropdown menu that includes several options.

Step 3: Click on Options

From the File dropdown menu, click on Options. This will open a new window that contains various settings and options for Outlook.

Step 4: Click on Mail

In the Outlook Options window, click on Mail. This will display multiple mail-related settings that you can customize.

Step 5: Click on Signatures

Under the Mail settings, click on Signatures. This will open a new window that allows you to create and edit signatures.

Step 6: Select the Signature to Edit

In the Signatures window, select the signature that you want to edit. If you have only one signature, it will be automatically selected.

Step 7: Edit the Signature

Once you have selected the signature, you can edit it by typing in the text box. You can add or remove text, change the font style, size, and color, and add images or logos.

Step 8: Format the Signature

To format the signature, you can use the formatting toolbar located above the text box. You can use the bold, italic, and underline buttons to emphasize text, or use the alignment buttons to adjust the position of the text.

Step 9: Add Hyperlinks

If you want to add hyperlinks to your signature, you can do so by highlighting the text that you want to hyperlink and clicking on the hyperlink button in the formatting toolbar.

Step 10: Add Images

To add images or logos to your signature, click on the image icon in the formatting toolbar. This will open a window that allows you to select an image from your computer or from the web.

Step 11: Save the Signature

Once you have finished editing your signature, click on the Save button to save the changes. You can also create a new signature by clicking on the New button.

Step 12: Set the Default Signature

To set the default signature, select the signature that you want to use from the dropdown menu located under the New Messages and Replies/forwards options.

FAQs about How to Change My Signature in Outlook

Q: Can I have multiple signatures in Outlook?

Yes, you can create multiple signatures in Outlook and choose which one to use for different types of emails.

Q: Can I copy and paste my signature from another document?

Yes, you can copy and paste your signature from another document into the signature editor in Outlook.

Q: How do I delete a signature in Outlook?

To delete a signature in Outlook, go to the Signatures window and select the signature that you want to delete. Then, click on the Delete button.

Q: Can I use HTML in my signature?

Yes, you can use HTML in your signature to create a more customized design.


Changing your signature in Outlook is a simple process that can help you personalize your emails and make a lasting impression on your recipients. By following the steps outlined in this article, you can easily create, edit, and format your signature to suit your needs.